Kilkenny National Finals

Co-Ordinator information

Cairn Community Games

Prior to event

Attend the online briefing for your event. Details of the time and date will be emailed.

After the briefing, Co-Ordinators will be emailed a free ticket to gain access to the event. Check spam and junk folders.

Day of event

Contact numbers

Co-Ordinators will be texted the following numbers:

• Events Office
• Events Manager
• First Aid
• Children's Officer
• Results
• Health and Safety
• Appeals Committee

Checking in

Co-Ordinators must check in at the Events Office with identification to receive:

• Bib
• Wristband
• Equipment
• Co-Ordinator pack containing:
  • Stationery
  • Paperwork pack. Familiarize yourself with the paperwork in your pack.

Co-Ordinator paperwork

Items identified below as applicable paperwork are highlighted in green in the original image.

1. Event Rules Per Event
2. Event Schedule
3. Applicable paperwork, highlighted in green: Participation List or Panel Sheet for marking attendance
4. Applicable paperwork, highlighted in green: Score Sheets, if applicable to the event
5. Applicable paperwork, highlighted in green: Results, 1st–4th Place
6. County Draw
7. Applicable paperwork, highlighted in green: Incident Form, if applicable
8. Applicable paperwork, highlighted in green: Referee Report Form, if applicable
9. Applicable paperwork, highlighted in green: Missing Child Form and Protocol, if applicable
10. Appeals Forms: Co-Ordinator Instructions, Party Making Appeal Instructions, Appeals Submission Agreement, and Appeals Form with Pre-Populated Envelope
11. Code of Conduct and Restricted Volunteer QR code
12. Wristbands for Team Managers

Duties at the event

Equipment

• Take a picture of the equipment list for your event when checking in at the Events Office.
• Collect equipment, if any, from the Events Office.
• Ensure you have everything you require. If anything is missing or you need additional items, phone the Events Office number.
• After the event, pack up and return the equipment to the Events Office.

Participants

Team events

• Check each Team Manager's photo identification and name against the paperwork. If they are not listed, contact the Children's Officer for guidance. Depending on the outcome, they may need to complete the Code of Conduct and Restricted Volunteer Form using the QR code provided in the Co-Ordinator pack.
• Have the Team Manager confirm the list of participants by marking attendance and confirming that each participant has a wristband. The paperwork must be signed and dated by the Team Manager, retained by the Co-Ordinator, stapled to the other applicable paperwork, and returned to the Events Office when signing out.

Individual events

• Complete a roll call using the relevant paperwork by marking attendance and confirming that each participant has a wristband. Retain the paperwork, staple it to the other applicable paperwork, and return it to the Events Office when signing out.

Keep the event running on time

• Bring major delays to the attention of the Events Manager.

Complete other applicable paperwork as needed

This refers to the paperwork items identified above as highlighted in green.

• Staple completed applicable paperwork together and return it to the Events Office when signing out.

Results: 1st–4th place

• Complete the Results sheet provided in your pack for 1st, 2nd, 3rd and 4th place.
• Take a picture of the completed sheet.
• Send it by WhatsApp to the Results number.
• If you have photos of the event or volunteers to send, clearly identify the event, age or gender category, and finishing place.

Appeals

Do not assist with the appeal.

1. Give the person making the appeal:
   • Appeal Submission Agreement
   • Party Making Appeal Instructions
   • Appeal Form
2. Call the Activities Committee number to advise that an appeal is pending.
3. Confirm payment by viewing the email confirmation and signing the appeals envelope.

• Once completed, give the appeals envelope to the Activities Committee.

What happens next

• If the appeal is rejected, a refund will be made within seven days.
• If the appeal is accepted, the Chairman of the Appeals Committee will give the official decision of the Appeals Committee in writing to the appellant at the conclusion of the appeal.