Risk Assessment and Child Safeguarding Statement Upload Page

Please note that in order to affiliate for 2025 ALL Areas and Counties must upload a Risk Assessment and Child Safeguarding Statement

​Child Safeguarding Statement and Risk Assessment for Cairn Community Games Areas to fulfil mandatory compliance with the Children First Act 2015.  Our Child Safeguarding Statement can be found  on our POLICIES PAGE

CLICK HERE TO READ OUR CHILD PROTECTION POLICY
 
This is a mandatory process that all Areas must complete. The following are the four steps to compliance:
 
STEP ONE - REVIEW THE RISK ASSESSMENT DOCUMENT

• The Risk Assessment (RA) has been pre-populated for you to review at your Area meeting.  Please CLICK HERE TO DOWNLOAD IT
• Each risk identified must be ranked by you, the committee, as either Low, Medium or High. Please assess each risk thoroughly. Supporting policies and guidance have been indicated on the Risk Assessment.
• You may wish to include other risks of potential harm that are specific for your Area. Some risks listed may not be applicable to your Area.
• To access the Area Risk Assessment, please go to the ORS, where the link can be found both on the area affiliation page and the Area homepage.
• After you review your Risk Assessment and complete and submit the assessment online, please print a copy, minute it at your meeting and get your Chairperson and Children’s Officer to sign and date it.

 
Step 2 How to Fill Out and Upload the CSS Form
 
To submit your Child Safeguarding Statement (CSS), please follow the instructions below. There are two versions of the form available, depending on your preferred method of signing and uploading.
 
Option 1: Fill and Digitally Sign

• Download the Digital Version:
  • Access the form via LINK TO DIGITAL SIGNATURE FORM
• Fill Out the Form:
  • Enter all required details directly into the PDF and edit as appropriate
• Digitally Sign:
  • Use the digital signature tool in your PDF editor to sign the form. Both signatures are required:
    • Children’s Officer
    • Chairperson
• Save Your Completed Form:
  • Ensure all fields are filled in and both signatures are applied before saving. Save it as your Area or County name and month and year – i.e: New Area CSS April 2025
• Upload the Form:
  • Submit your completed form using the form below
• Option 2: Fill, Print, and Scan/Photograph
• Download the Printable Version:
  • Access the form via LINK FOR PRINTABLE FORM
• Fill Out the Form:
  • Enter all required details directly into the PDF and edit as appropriate.  Print the document.
• Sign Manually:
  • Both required signatures must be added manually:
    • Children’s Officer
    • Chairperson
• Scan or Photograph Your Completed Form:
  • Use a scanner or take a clear photograph of each page of the completed form. Ensure all information and signatures are legible.
• Upload the Form:
  • Submit your scanned or photographed form using the form below

 
STEP THREE – DISPLAY YOUR CHILD SAFEGUARDING STATEMENT

• As per Section 11 of the Children First Act 2015, you are required to display your Child Safeguarding Statement in a prominent place accessible to all members of your Area and the general public. You may display the Child Safeguarding Statement on your social media pages. Cairn Community Games Head Office will upload your Child Safeguarding Statement to your new Area website page on receipt (see Step Four)
• We suggest that you also distribute your signed Child Safeguarding Statement to all parents by mail/email or social media on an annual basis.
• Your Child Safeguarding Statement should be displayed at your events as a temporary sign or poster.

 
STEP FOUR – CONFIRMATION OF ADAPTION OF UPDATED CHILD SAFEGUARDING STATEMENT

• You must upload signed copies of  your updated Safeguarding Risk Assessment and Child Safeguarding Statement using the form below. 
• When you have submitted the Area Risk Assessment and Child Safeguarding Statement online we will upload your CSS to your new Area webpage for public display. 

Key Points to Note

• Ensure that both required signatures (Children’s Officer and Chairperson) are included before uploading your form, regardless of the version you choose to use.
• The CSS and RA is valid for 3 years and each new area must complete one.
• Choose the option that works best for you based on your access to digital tools or a printer/scanner/phone.
• If you encounter any issues with filling out, signing, or uploading, please CONTACT US