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In order to set up a committee you need a minimum of three people.

There are 5 mandatory roles- Chairperson, Treasurer, Secretary, Children's Officer and Company Member. The first three cannot be help by the same person but the last two can be taken on by a person in one of the first three positions.

Each person MUST be garda vetted with Cairn Community Games, this includes coaches and managers of teams. CLICK HERE for our Garda Vetting Section

Mandatory Roles

Chairperson

• Must be Garda Vetted

• Chair meetings of the Committee and all General meetings.

• Ensure the Committee functions properly and liaise with the other members to encourage, support and oversee their work.

• Encourage organisation members to volunteer

• Be a positive role model for all members of the organisation

• Co-sign cheques with the treasurer.

• Ensure the Community Games Area/ County complies with all legislation. and organisational rules.

Treasurer

• Must be Garda Vetted

• Has responsibility for managing all of the finances of the organisation, including but not limited to

• Ensuring the effective recording of all income from whatever source

• Advising those in the organisation who are receiving monies as to the procedures to be followed in the recording and banking of those funds

• Being an authorised signature of all (Electronic and Cheque) Payments from the organisation’s Bank Accounts and recording this on the ORS

• Advising the Committee in writing of variations on income and expenditure against the agreed budget

• Report on the organisation's financial performance at the Community Games AGM.

• Pay Area/ County bills.

• Ensure that additional activities outside of Community Games' Program of events are covered under insurance.

Children's Officer

• Must be Garda Vetted

• A Children’s Officer must be appointed. Officers’ must be 18 years of age or over.

• To ensure that the welfare of all children in the area is at the forefront of all decision making and of all planning.

• Ensure that all volunteers are Garda Vetted with Community Games.

• To advise coaches, parents and children on issues relating to bullying or discrimination.

• To ensure that all members abide by Community Games policies in particular the Child Protection Policy and the Code of Conduct, Risk Assessments and Child Safeguarding Statements

• To act as a point of contact for parents, coaches and other committee in relation to any queries regarding child protection and welfare.

• To ensure the safe recruitment of all volunteers in the area, this includes vetting and obtaining credible references.

• To liaise with the County Children's Officer and/ or the National Children's Officer in relation to any child protection or welfare concerns.

• To report any allegations of abuse to the Statutory Authorities.

Company Member

• Must be Garda Vetted

• Each area must appoint a company member. Community Games must have members to manage the administrative affairs of the organisation. Under company law every company must have members.

• It is the responsibility of the area/ county secretary to ensure the company member form is filled out and that the company member is notified of their position.

• Please note that National may periodically make contact with company members.

• Each county should put forward 3 delegates and these must be company members to be put forward to National AGM.

Optional Roles

Public Relations Officer

• Must be Garda Vetted

• To promote Community Games in your area/ county

• Promote Community Games on Social media Facebook etc

• share all information from National and sharing good news

• Link in with your local new papers and radio

• Take or organise photos/ photographers for all events and share to social media and papers.

• Be aware of Community Games policies

Games Director

• Must be Garda Vetted

• To liaise with your executive on the events calendar

• Locate venues and book the events

• Enlist volunteers with the appropriate skills to help

• Liaise with the County Secretary and Children's Officer that all volunteers are Garda Vetted

• To ensure that the correct external help is available for your event (Order of Malta, Gardaí)

• That County/ area has correct insurance for venues, letter of indemnity, and that the events being carried out are covered by Community Games insurance

• If a risk assessment is necessary that it is carried out for the safety for your participants and competitors.

• After each event the results are combined, checked they are correct and they are sent to the secretary and the PRO.

Youth Officer

• Must be Garda Vetted

• To encourage our over 16 youth to volunteer with Community Games

• Volunteer at events and help where needed especially if they have the necessary skills.

• To organise fun games for the participants and families whilst the events are happening. Bring the fun to events!

• Assist the Activities Committee in co-ordinating the events

• Help with the running and training of the Community Games (help the participants get ready for the events)

Development Officer

• Must be Garda Vetted

• The role is to reach out to all areas including lapsed or struggling areas and offer support

• To meet and guide with potential officers in the areas to help explain the roles.

• Hold an information evening to explain what Community Games is

• Explain that we have a website with training links to assit the running of a committee, additional resources.