Privacy Statement
Privacy Statement - Community Games v 1.1
Introduction
Community Games is committed to protecting and respecting your privacy. We wish to be transparent on how we process your data and show you that we are accountable with the GDPR in relation to not only processing your data but ensuring you understand your rights.
It is the intention of this privacy statement to explain to you the information practices of Community Games in relation to the information we collect about you.
For the purposes of the GDPR the data controller is:
Please read this Statement carefully as this sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
Who are we?
Community Games was founded in 1967 to provide young people with the means and the opportunity to utilise their leisure time in a healthy and productive manner through friendly competition.
The organisation is child-centred and the focus is on participation rather than winning. Children compete in friendly rivalry, in a fun and healthy way. In order to qualify for the National Festivals individual participants must first compete at an area, then at County and sometimes at Provincial level.
It is an independent voluntary organisation, operating in local communities throughout Ireland. The organisation aims to provide opportunities for children and young people aged 6-16 years to develop active healthy lives in a safe environment through experiencing a wide range of sporting and cultural activities. Community spirit and co-operation is fostered and encouraged. The organisation believes that every young person should have the opportunity to take part in sports and art in their local community and grow up understanding how good it makes you feel when you are active and healthy.
Our Data Protection Officer can be contacted directly here:
Purpose for processing your data - why are we processing your data? Our legal basis.
How will Community Games use the personal data it collects about me?
Community Games will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up-to-date and not keep it for longer than is necessary.
Special Categories of personal data
If for any reason in the future we need to collect any special categories of personal data (e.g. health, religious beliefs, racial, ethnic origin) – we will ensure the below:
Who are we sharing your data with?
Your personal data may be shared with a third-party service providers contracted to Community Games in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfill the service they provide on your behalf. When they no longer need your data to fulfill this service, they will dispose of the details in line with Community Games’ procedures.
If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your explicit consent, unless we are legally required to do otherwise.
If we transfer personal data to a third party or outside the EU we, as the data controller, will ensure the recipient (processor or another controller) has provided the appropriate safeguards and on condition that enforceable data subject rights and effective legal remedies for you the data subject are available.
Data Subjects Rights:
Community Games facilitate your rights in line with our data protection policy and the subject access request procedure. This is available on request.
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
Retention of your personal data
Data will not be held for longer than is necessary for the purpose(s) for which they were obtained. Community Games will process personal data in accordance with our retention schedule. This retention schedule has been approved by our internal governance.
Complaints
In the event that you wish to make a complaint about how your personal data is being processed by Community Games or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority (Data Protection Commission – Ireland) and Community Games Data Protection Officer.
Additional Processing
If we intend to further process your personal data for a purpose other than for which the data was collected, we will provide this information to you prior to processing this data.
Contact Us
Your privacy is important to us. If you have any comments or questions regarding this statement, please contact us on 090 6433388, [email protected], Community Games, 20 Inish Carraig House, Golden Island, Athlone, Co. Westmeath
Privacy statement changes
Community Games may change this privacy policy from time to time. When such a change is made, we will post a revised version online. Changes will be effective from the point at which they are posted. It is your responsibility to review this privacy policy periodically so you’re aware of any changes. By using our services you agree to this privacy policy.
This privacy policy was last reviewed in January 2021
Introduction
Community Games is committed to protecting and respecting your privacy. We wish to be transparent on how we process your data and show you that we are accountable with the GDPR in relation to not only processing your data but ensuring you understand your rights.
It is the intention of this privacy statement to explain to you the information practices of Community Games in relation to the information we collect about you.
For the purposes of the GDPR the data controller is:
- Community Games
- Contact details of Community Games: Community Games, 20 Inish Carraig House, Golden Island, Athlone. www.communitygames.ie | [email protected] | 0906433388
- When we refer to ‘we’ it is Community Games
Please read this Statement carefully as this sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
Who are we?
Community Games was founded in 1967 to provide young people with the means and the opportunity to utilise their leisure time in a healthy and productive manner through friendly competition.
The organisation is child-centred and the focus is on participation rather than winning. Children compete in friendly rivalry, in a fun and healthy way. In order to qualify for the National Festivals individual participants must first compete at an area, then at County and sometimes at Provincial level.
It is an independent voluntary organisation, operating in local communities throughout Ireland. The organisation aims to provide opportunities for children and young people aged 6-16 years to develop active healthy lives in a safe environment through experiencing a wide range of sporting and cultural activities. Community spirit and co-operation is fostered and encouraged. The organisation believes that every young person should have the opportunity to take part in sports and art in their local community and grow up understanding how good it makes you feel when you are active and healthy.
Our Data Protection Officer can be contacted directly here:
- Sinead Colleran – 090 6433388 or 086 0264974
- [email protected]
Purpose for processing your data - why are we processing your data? Our legal basis.
- In order for Community Games to administer its wide range of events, both children and volunteer’s details are entered into an Online Registration System. This is a legitimate basis for processing your data. Data includes: Name, Address, Phone Number, Email Address, Date of Birth (for volunteers this is necessary for Garda Vetting – for participants this is to establish age for panel entries).
- For Child Protection all our volunteers are Garda Vetted before being recruited to Community Games. In this regard, the Garda Vetting status of our volunteers ie: Pending, Accepted or Expired is shared with Area/County Children’s Officers and Secretaries.
- Contact details for all our volunteers is required (for our under 18 volunteers - parental/guardian consent is required and their contact details) to comply with all our obligations ie: Charities Regulator, Children’s First, Garda Vetting.
- Our volunteers are informed about events and changes to legislation via email, web and bulk text. Consent is acquired at the first stage of registration.
How will Community Games use the personal data it collects about me?
Community Games will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up-to-date and not keep it for longer than is necessary.
Special Categories of personal data
If for any reason in the future we need to collect any special categories of personal data (e.g. health, religious beliefs, racial, ethnic origin) – we will ensure the below:
- Your explicit consent will be obtained
Who are we sharing your data with?
Your personal data may be shared with a third-party service providers contracted to Community Games in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfill the service they provide on your behalf. When they no longer need your data to fulfill this service, they will dispose of the details in line with Community Games’ procedures.
If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your explicit consent, unless we are legally required to do otherwise.
If we transfer personal data to a third party or outside the EU we, as the data controller, will ensure the recipient (processor or another controller) has provided the appropriate safeguards and on condition that enforceable data subject rights and effective legal remedies for you the data subject are available.
Data Subjects Rights:
Community Games facilitate your rights in line with our data protection policy and the subject access request procedure. This is available on request.
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
- Right of access – you have the right to request a copy of the information that we hold about you.
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
- Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.
- Right to object – you have the right to object to certain types of processing such as direct marketing.
- Right to judicial review - in the event that Community Games refuses your request under rights of access, we will provide you with a reason as to why.
Retention of your personal data
Data will not be held for longer than is necessary for the purpose(s) for which they were obtained. Community Games will process personal data in accordance with our retention schedule. This retention schedule has been approved by our internal governance.
Complaints
In the event that you wish to make a complaint about how your personal data is being processed by Community Games or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority (Data Protection Commission – Ireland) and Community Games Data Protection Officer.
Additional Processing
If we intend to further process your personal data for a purpose other than for which the data was collected, we will provide this information to you prior to processing this data.
Contact Us
Your privacy is important to us. If you have any comments or questions regarding this statement, please contact us on 090 6433388, [email protected], Community Games, 20 Inish Carraig House, Golden Island, Athlone, Co. Westmeath
Privacy statement changes
Community Games may change this privacy policy from time to time. When such a change is made, we will post a revised version online. Changes will be effective from the point at which they are posted. It is your responsibility to review this privacy policy periodically so you’re aware of any changes. By using our services you agree to this privacy policy.
This privacy policy was last reviewed in January 2021
